{"id":34907,"date":"2026-03-02T11:48:53","date_gmt":"2026-03-02T10:48:53","guid":{"rendered":"https:\/\/dedicalo-neu.leineglueck-demo.de\/?page_id=34907"},"modified":"2026-03-02T14:04:58","modified_gmt":"2026-03-02T13:04:58","slug":"staffing-process","status":"publish","type":"page","link":"https:\/\/www.decidalo.com\/en\/staffing-prozess\/","title":{"rendered":"Staffing-Process"},"content":{"rendered":"

<\/p>\n

\n

\u25cf Staffing Process<\/p>\n

From Resource Request to Assignment \u2013
End-to-End and Transparent<\/span><\/h1>\n

From resource request to confirmed booking \u2013 always transparent about where a request stands, who is responsible, and where approvals are pending.<\/p>\n<\/div>\n

<\/p>\n

\n

WHY WORKFLOWS?<\/p>\n

Full Transparency Across the Entire Booking Process<\/h2>\n

Who raised the resource request? Has someone been found already? Who still needs to approve? dec\u00eddalo answers these questions at a glance.<\/p>\n\n\n
\n
\n\n\n
<\/svg><\/td>\nRequest Status Always Visible<\/strong><\/p>\n

All stakeholders can instantly see where a request stands \u2013 whether open, in progress, or confirmed.<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n<\/td>\n

\n
\n\n\n\n
<\/svg><\/td>\nClear Responsibilities<\/strong><\/p>\n

Requestors, resource managers, and team leads always know when it’s their turn \u2013 no email follow-ups needed.<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n<\/td>\n<\/tr>\n

\n
\n\n\n
<\/svg><\/td>\nTraceable Approvals<\/strong><\/p>\n

Every approval step is documented. Pending approvals are immediately visible \u2013 nothing falls through the cracks.<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n<\/td>\n

\n
\n\n\n
<\/svg><\/td>\nAutomatic Notifications<\/strong><\/p>\n

Whenever a status changes, the responsible people are automatically notified by email.<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n<\/td>\n<\/tr>\n<\/table>\n<\/div>\n

<\/p>\n

\n
\n

THE PROCESS<\/p>\n

From Resource Request to Confirmed Booking<\/h2>\n

The workflow maps the typical staffing process: raise a resource request, find the right person, book, and approve \u2013 with configurable approval stages.<\/p>\n

<\/p>\n

\n\n\n
\n
1<\/div>\n<\/td>\n
\n

Create Resource Request & Assign Business Unit<\/h3>\n

The requestor<\/strong> \u2013 sales or project manager \u2013 creates a resource request in dec\u00eddalo and assigns the responsible business unit. This clearly defines which team should handle the request.<\/p>\n<\/td>\n

\n

Requestor<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n

<\/p>\n

\n\n\n
\n
2<\/div>\n<\/td>\n
\n

Resource Manager Is Automatically Notified<\/h3>\n

The responsible resource manager<\/strong> automatically receives an email and can use dec\u00eddalo’s intelligent search to find matching candidates \u2013 based on skills, availability, and other criteria.<\/p>\n<\/td>\n

\n

Automatic<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n

<\/p>\n

\n\n\n
\n
3<\/div>\n<\/td>\n
\n

Suggest or Book Directly<\/h3>\n

The resource manager has two options: create a suggestion<\/strong> when they want to check back first, or book directly<\/strong> when the match is clear. Either way, the status remains visible to everyone.<\/p>\n<\/td>\n

\n

Res. Manager<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n

<\/p>\n

\n\n\n
\n
4<\/div>\n<\/td>\n
\n

Reservation Triggers the Approval Workflow<\/h3>\n

Once a booking is set to Reserved<\/strong>, the approval workflow starts. All configured approvers \u2013 team lead<\/strong>, project manager<\/strong>, or both \u2013 are notified simultaneously and asked to approve.<\/p>\n<\/td>\n

\n

Configurable<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n

<\/p>\n

\n\n\n
\n
5<\/div>\n<\/td>\n
\n

dec\u00eddalo Cleans Up Automatically<\/h3>\n

Once all approvers have confirmed, dec\u00eddalo automatically sets the booking to Confirmed<\/strong> and the resource request to Done<\/strong>. No manual follow-up needed \u2013 the full history remains traceable at all times.<\/p>\n<\/td>\n

\n

Automatic<\/p>\n<\/td>\n<\/tr>\n<\/table><\/div>\n<\/div>\n<\/div>\n

<\/p>\n

\n

ROLES & RESPONSIBILITIES<\/p>\n

Who Does What in the Workflow?<\/h2>\n

Each role has clearly defined tasks and permissions. dec\u00eddalo ensures that no one can skip a step.<\/p>\n\n\n
\n
<\/svg><\/div>\n

Requestor<\/h3>\n

Creates the resource request, defines requirements (skills, timeframe, scope), and assigns the responsible business unit.<\/p>\n<\/td>\n

\n
<\/svg><\/div>\n

Resource Manager<\/h3>\n

Gets notified automatically, searches for matching candidates in dec\u00eddalo, and can create a suggestion or book directly.<\/p>\n<\/td>\n

\n
<\/svg><\/div>\n

Team Lead<\/h3>\n

Gives final approval or rejects bookings. Sees which team members are being requested for assignments.<\/p>\n<\/td>\n<\/tr>\n<\/table>\n<\/div>\n

<\/p>\n

\n
\n

TRANSPARENCY<\/p>\n

Always Know Where Things Stand<\/h2>\n

Resource requests and bookings have separate status flows. dec\u00eddalo links them automatically \u2013 once all bookings are confirmed, the request is closed.<\/p>\n\n\n
\n
\n

Resource Request<\/p>\n\n\n\n\n\n\n
\n
<\/div>\n<\/td>\n
Open<\/strong><\/td>\nRequest raised, RM notified<\/span><\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n
Done<\/strong><\/td>\nPerson found and assigned<\/span><\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n
Withdrawn<\/strong><\/td>\nRequest was cancelled<\/span><\/td>\n<\/tr>\n<\/table><\/div>\n<\/td>\n\n
\n

Booking<\/p>\n\n\n\n\n\n\n
\n
<\/div>\n<\/td>\n
Soft<\/strong><\/td>\nPromising candidate proposed<\/span><\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n
Reserved<\/strong><\/td>\nTriggers approval workflow<\/span><\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n<\/tr>\n
\n
<\/div>\n<\/td>\n
Confirmed<\/strong><\/td>\nAll approvals granted<\/span><\/td>\n<\/tr>\n<\/table><\/div>\n<\/td>\n<\/tr>\n<\/table>\n
\n
\n\n\n
<\/svg><\/td>\nAll bookings confirmed?<\/span> \u2192 dec\u00eddalo automatically sets the resource request to Done.<\/span><\/td>\n<\/tr>\n<\/table><\/div><\/div>\n<\/div>\n<\/div>\n

<\/p>\n

\n

BENEFITS<\/p>\n

Why Structured Booking Workflows?<\/h2>\n

dec\u00eddalo replaces unstructured email chains with a clear, documented process.<\/p>\n\n\n\n
\n
<\/svg><\/div>\n

Find the Right Person Faster<\/h3>\n

Resource managers search by skills, availability, and other criteria \u2013 directly in the context of the resource request.<\/p>\n<\/td>\n

\n
<\/svg><\/div>\n

No Booking Without Approval<\/h3>\n

Configurable approval stages ensure that team leads and project managers are involved when needed.<\/p>\n<\/td>\n<\/tr>\n

\n
<\/svg><\/div>\n

Audit-Proof & Documented<\/h3>\n

Every step, every decision, and every approval is documented and traceable at any time.<\/p>\n<\/td>\n

\n
<\/svg><\/div>\n

No More Email Ping-Pong<\/h3>\n

Automatic notifications and tasks replace manual follow-ups and unstructured communication.<\/p>\n<\/td>\n<\/tr>\n<\/table>\n<\/div>\n

<\/p>\n

\n
\n

FREQUENTLY ASKED QUESTIONS<\/p>\n

FAQ About Booking Workflows<\/h2>\n
\nWho creates the resource request \u2013 sales or the project manager?<\/summary>\n

Both can. Any requestor \u2013 whether from sales or project management \u2013 can create resource requests in dec\u00eddalo. The key is assigning the responsible business unit \u2013 this ensures the request is automatically routed to the right resource manager.<\/p>\n<\/details>\n

\nDoes the team lead always have to approve?<\/summary>\n

No. Approval stages are configurable. In some organisations, the resource manager’s booking is sufficient. In others, the team lead, the project manager, or both must additionally approve. dec\u00eddalo adapts to your process.<\/p>\n<\/details>\n

\nWhat is the difference between a suggestion and a booking?<\/summary>\n

A suggestion makes a candidate visible without creating a binding booking \u2013 ideal when the resource manager wants to check back first. When booking directly, capacity is immediately reserved and the approval process starts.<\/p>\n<\/details>\n

\nHow do I find out where an approval is stuck?<\/summary>\n

Every resource request shows its current status and pending approvals. You can see at a glance whether the team lead hasn’t responded yet or the project manager still needs to confirm. Reminders can be sent automatically.<\/p>\n<\/details>\n

\nIs the resource manager notified automatically?<\/summary>\n

Yes. As soon as a resource request is created and the business unit is assigned, the responsible resource manager automatically receives an email. They can then search for matching candidates directly in dec\u00eddalo.<\/p>\n<\/details>\n<\/div>\n<\/div>\n

<\/p>\n

\n
\n\n\n
\n

Resource Planning, Holistically Designed<\/h3>\n

Discover how dec\u00eddalo combines workflows with skill management, capacity planning, and project matching.<\/p>\n<\/td>\n

\n Contact dec\u00eddalo<\/a>\n <\/td>\n<\/tr>\n<\/table><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

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